1099-DIV - Data Requirements

See below for all of the required data elements for completing Form 1099-DIV reporting.

Filing Entity

The legal entity responsible for the issuing forms will be the filing entity. The information listed below must be submitted through the Taxbit Dashboard.

For more information on Filer setup, please refer to this guide: Filer Setup

Field Name	Required
Name	Required
Address	Required
Tax Residency	Required
US TIN	Required
Contact Phone Number	Required

Please note: If there are multiple filers, please ensure that you are using the correct filer ID for the associated account(s). Otherwise, the form for the account(s) may not generate.

Account Owner / Account

For ingestion purposes, the only data point required to create/update an Account Owner is the Account ID. This allows you to add all of your users to the Dashboard, even while you may still be collecting additional information. There will be reports available in the Dashboard to let you know if something is missing for an Account that is eligible for a tax form.

The following table, however, summarizes the required fields needed to complete the Form 1099-DIV.

For more information on formatting the Account Owner/Account CSV templates, please refer to this guide: Standard Account Owner/Account - CSV Ingestion Template Guide

Field Name	Required
Account Owner ID	Only required if you have Account Owners with multiple Accounts
Account ID	Required
Name	Required
Joint Account Name	If Applicable
Address	Required
Tax Residency	Presumed US if unavailable
TIN	Required
Filer ID	Only required if you have multiple Filers

Please note: There are other fields on the Account Owner / Account model that are not listed here, as they are not required for 1099-DIV reporting.

Form Data

For account activity, you will need to prepare the Form Data templates for each of the form types. These templates generally mirror the fields on the corresponding IRS form and should include the final aggregated amounts for reporting.

Note that there should typically be a single row for each Account in the template; however, if the income applies to multiple states, there may be a separate row for each state. The state field is only required if there is state withholding, or if the income is attributable to a state that is different from the Account Owner’s address. Additionally, if you are using the consolidated statement, you may provide a row for each dividend.

For more information on formatting the 1099-DIV Form Data CSV template, please refer to this guide: 1099-DIV - Form Data CSV Ingestion Template Guide

Field Name	Standard	Consolidated
Account ID	Required	Required
Security Description	Not Applicable	Required
CUSIP Number	Not Applicable	Required
Payable Date	Not Applicable	If Applicable
Dividend Distributions	Not Applicable	If Applicable
Short-Term Capital Gains	Not Applicable	If Applicable
Total ordinary dividends (Box 1a)	At least one of these fields must be provided
Total capital gain distribution (Box 2a)
Nondividend distributions (Box 3)
Section 199A dividends (Box 5)
Investment expense (Box 6)
Foreign tax paid (Box 7)
Qualified dividends (Box 1b)	If Applicable
Unrecap Section 1250 gain (Box 2b)	If Applicable
Section 1202 gain (Box 2c)	If Applicable
Collectibles (28%) gain (Box 2d)	If Applicable
Section 897 ordinary dividends (Box 2e)	If Applicable
Section 897 capital gain (Box 2f)	If Applicable
Federal income tax withheld (Box 4)	If Applicable
Foreign country or U.S. possession (Box 8)	If Applicable
Cash liquidation distributions (Box 9)	If Applicable
Noncash liquidation distributions (Box 10)	If Applicable
Exempt-interest dividends (Box 12)	If Applicable
Specified private activity bond interest dividends (Box 13)	If Applicable
State (Box 14)	Only required if there is state withholding, or the income is applicable to a state that is different from the address state
State identification no. (Box 15)	If Applicable
State tax withheld (Box 16)	If Applicable